Administrative Assistant

 

The role

The Business School is seeking a full-time Administrative Assistant to provide a professional, efficient and effective service. You will form part of a dynamic team of administrators who work closely to ensure key school activities are managed and delivered on time.

The Administrative Assistant acts as the first point of contact for staff from across the Business School. They will need to address queries to a high standard by exhibiting tact, discretion, maintaining confidentiality as required and demonstrating a steady hand regardless of the volume of work. Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within their own remit. The role holder will organise their own day-to-day workload to meet their objectives.

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The role will be based in Howard House (including cover of the reception desk) with scope for blended working in line with the school’s guidance.

What will you be doing?

The role holder will welcome staff, students and visitors from the reception desk of Howard House.

Key duties include:

• Supporting school staff with queries in person, via the telephone and via email, ordering supplies, organising travel, arranging building access and raising Purchase Orders.
• Supporting school activities, for example, recruitment, induction, and office moves.
• Drafting school communications, including using creative programmes to maximise impact.
• Assisting with diary management for school staff.
• Organising events, including staff seminars, by booking meeting rooms, ordering catering and advertising events internally or externally.
• Liaising with staff in other areas of the University to resolve queries e.g. maintenance.

Assisting the school in achieving its sustainability commitments.

You should apply if

• You have excellent organisational, communication and customer service skills.
• You can complete tasks to a high level of accuracy.
• You are flexible and a good team player, as well as being able to work independently and show initiative.
• You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
• You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.

We welcome applications from all members of our community and are particularly encouraging those from diverse groups, such as members of the LGBT+ and BAME communities, to join us.

Additional information

Contract type: Open ended

Work pattern: Full-time, 35 hours per week

Grade/Salary: D £21,761-£23,662 per annum

School/Unit: School of Management/Business School

For informal queries, please contact Rob Silverton, Senior Executive Assistant, Email: rob.silverton@bristol.ac.uk

This advert will close at 23:59 GMT on Sunday 09th July 2023. Interviews are anticipated to take place on the 20th July.

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

Available documents

• SUPP110046 Administrative Assistant JD.pdf

JOB NUMBER

SUPP110046

CONTRACT TYPE/WORK PATTERN

Open ended / Full time

CLOSING DATE

09 Jul 2023

FACULTY/DIVISION

Faculty of Social Sciences and Law

SALARY

£21,761-£23,662 per annum

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